Education Development and Training (EDT)

Committee Name: Education Development and Training (EDT) Committee

As per Article 28 & 29 of the Collective Agreement, the University will provide annual funding for the purpose of reimbursing the tuition/fees paid by regular, continuing term, conditionally funded term, limited term and replacement term employees and their spouses and dependant children who have participated in education, training, and/or development activities.

The EDT Committee will be responsible for determining the individual maximum allowances available to members who have successfully completed a course(s) at an educational institution or a professional facility; participated in work related conferences; or pursued courses related to recreation, leisure or personal improvement in accordance with the Education, Development and Training Committee Policy.

This Committee meets every Wednesday in the from 11 a.m.-12 p.m.

Committee Members: 

  • Wendy Witczak (Chair)
  • Heather Orser
  • Rachelle McGrath
  • Frances Badillo Guarin
  • Lori Barrett
  • Nicole Kowalchuk
  • Kelsey Santiago

Committee Membership

This Committee consists of five (5) to seven (7) members who are elected by the membership. If not enough members are elected, the MRSA Executive may make recommendations to the MRSA President for appointments.

Mandate

The Committee reports to the MRSA Executive and it is accountable to the Executive and the MRSA membership. The mandate of this committee is to administer the distribution of the $95,000 annual grant provided by the University for the purpose of reimbursing the tuition/fees paid by MRSA members who have participated in education, development and/or training activities as outlined in Article 28 of the Collective Agreement. The Committee is also responsible for administering the distribution of the $16,000 annual grant provided by the University for the purpose of providing bursaries for children and/or spouses of MRSA members as outlined in Article 29 of the Collective Agreement.

Specific goals

The Committee is responsible for the following:

  • ensuring equity and timeliness when allocating and distributing funds to applicants;
  • ensuring all applications are checked, reviewed and processed based on current EDT guidelines; and
  • ensuring all EDT guidelines, policies and procedure are kept current and reflect the letter and spirit of the Collective Agreement.

In addition, EDT Committee members are encouraged to improve the efficiency and the effectiveness of the operation of the committee.

Roles and Responsibilities

Division of roles and responsibilities is determined annually by the members of the EDT Committee.

Communication and Record Keeping

Communication with the membership occurs primarily through the EDT database email or the edtmrsa@mtroyal.ca email account both of which are archived on a regular basis.

In addition, EDT Committee members provide a report to the membership at the Annual General Meeting in the Fall.

All applications and their outcomes are archived within the EDT database.  

Minutes will be stored in a binder and also on the J: drive.  Minutes will include attendance at meetings, discussion topics and decisions or actions to be taken by the Committee.  The budget breakdown showing all semester funding allocations will also be included within the minutes.

Payout reports will be generated through the EDT database to be sent to the MRSA Treasurer and MRU Payroll for processing and a copy will be kept for the MRSA auditor at year end.  

Frequency of Meetings

The Committee meets once a week on a day mutually agreed upon by the EDT Committee members. Up to seven (7) members of the EDT committee shall receive one (1) hour release time per week as per Article 7.2 (e) of the Collective Agreement.

Resources and Budget

  • $70,000 Professional Development – The MRSA EDT Committee administers this fund on behalf of the MRSA. Every year the EDT committee will recommend how much money is allocated for each semester. The fund is for the purpose of professional development as stated in the Article 28.2 of the Collective Agreement.
  • $25, 000 Personal Development/Interest– The MRSA EDT Committee administers this fund on behalf of the MRSA.  Every year the EDT Committee will recommend how much money is allocated for each semester. The fund is for the purpose of personal development as stated in the Article 28.3 of the Collective Agreement.
  • $16,000 Dependent Bursary – The MRSA EDT Committee administers this fund on behalf of the MRSA as per Article 29 of the Collective Agreement.

Governance

Funding is approved or denied based on guidelines set out in the Collective Agreement and on the EDT database application system.  If an application requires input by all the Committee members, each member will have a chance to review the application; a brief discussion will take place, followed by a vote and the majority of the vote will stand; also, the result is noted in the meeting minutes.

If a member of the EDT Committee enrolls in a course or a workshop and applies for reimbursement, his or her application is processed by other Committee members.

In the event of a dispute about the eligibility of an application, or a disagreement regarding a decision, the MRSA President may be consulted.

Appeals

Applicants who are not satisfied with a decision made by the Committee are encouraged to appeal in writing to the Committee and MRSA President.

 Additional Notes

As outlined in Article 28 and 29 of the Collective Agreement, the Committee must submit by July 15 of each year to the Associate Vice President, Human Resources, a report that outlines, in detail the allocation of the annual $95,000 grant. This report must be reviewed and approved by the MRSA President prior to submission to the Associate Vice President, Human Resources.

In addition, the EDT Committee shall provide the Department of Human Resources a list of bursary recipients within 60 working days of the end of the summer, Fall and Winter semesters.

Please see Articles 28 and 29 in the MRSA Collective Agreement with the Board of Governors of Mount Royal University for applicable details and obligations.

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