Mount Royal Support Staff
EDT Funding

Instructions

NEW GUIDELINES FOR 2019, including the pilot program for travel and accommodations expenses.
Read the Guidelines carefully for the changes to the EDT program and then complete this application.
It is your responsibility to follow the application procedure, provide required documentation, and meet deadlines.

             * Fill out one application per course
             * All required documentation must be uploaded to the application
             * Incomplete applications will be returned
             * Applications submitted with the wrong funding type will be cancelled
             * Late applications cannot be submitted

To begin choose an application type:

Employee Information

Course Information

Department/ MRU Paid Activity

MRU paid for work related activity

Check this box only if MRU / your department is funding this Professional development activity in part or full; the application confirmation and payment amount emails will be copied to your Manager, Supervisor, Dean, or Director as per details you enter below.

The application will be subject to the normal EDT guidelines, deadlines, payout calculation, and reimbursement process. Any EDT reimbursement awarded by EDT for work-related activities will be paid to the employee, who will then reimburse their department. If the application is not approved by EDT or is only partially reimbursed, it will remain the responsibility of the employee's department to fund the full cost (or the amount which was agreed upon) of the work-related activities.

Attachments & Acknowledgement


Upload ONE PDF with all required documentation (each PDF uploaded replaces the previous, all documentation must be in ONE PDF).

The PDF to be uploaded must:
             * include the proof of cost in Canadian dollars (including proof of conversion rate to CAD if applicable). See FAQs tab for more information about what constitutes proof of cost
             * include confirmation of the course / conference / activity start and end dates
             * be named in the standard format of lastname_firstname_coursename_semesteryear (ie. Doe_Jane_HathaYoga_Winter2018.pdf)


Select File

*** NOTE: if you do not receive your confirmation email, check your SPAM folder and mark as 'not spam' ***



Contact the MRSA EDT committee at edtmrsa@mtroyal.ca with any questions

Attendance (Proof of Completion step)

Enter the Reference Number and click the check box.
Professional applications require proof of completion to be uploaded (ie. final grades / proof of completion form). The file must be named in lastname_firstname_coursename.pdf format (ie. DOE_JANE_CMNS420.pdf)
Click the blue 'Submit' button to complete the attendance step. You will get a confirmation email when your proof of completion has been sucessfully submitted.


Select Files

Look Up (Edit) Application

Choose 'Individual' or 'Dependant', enter the Reference Number, and click the blue search button to load the application. If you need to cancel this application, email edtmrsa@mtroyal.ca quoting the Reference Number.

Editable options include:
         * the cost
         * the reason the application is Professional development
         * the upload of a new documentation PDF
         NOTE: Each PDF upload DELETES the previous PDF.

Individual

Professional and Personal EDT Funding

Funding for the combined sum of $145,000 as described below will be allocated via the Education, Development and Training Committee (EDT) to ensure equitable and fair distribution of funds to Association members, as per the guidelines established by the EDT Joint Committee outlined in Article 28.5. To receive 100% of the annual grant, the Association shall provide a final report regarding the allocation of funds to the Department of Human Resources each year. Any unused portion shall be retained by the EDT Committee for future Professional and Personal development purposes.

      Professional Development (Collective Agreement Article 28.3)

To support professional development, the MRU Board of Governors will provide an annual grant of $120,000 for the purpose of Employee education, professional development, and training. Eligible education and professional development activities may include:

  • post-secondary courses at Mount Royal University or other accredited post-secondary institutions;
  • professional designations and related course work, including non-credit coursework where appropriate; and
  • professional development seminars/conferences/workshops.
  • Applicants are recommended to discuss professional development opportunities with their managers/supervisors.

    Courses that are taken to maintain or upgrade employment-related skills (including Standard First Aid and all language courses) are acceptable as professional development.
    Because these activities relate to the applicant's current or future responsibilities reimbursements are not considered a taxable benefit, however they may impact your personal tax return process.
    * Applicants must indicate how activities applied for under Professional funding are relevant to the applicant's current or future career.


          Personal Development and Interest (Collective Agreement Article 28.4)

    To support personal development, interest, and wellness, the MRU Board of Governors will provide an annual grant of $25,000 for the purposed of personal development/interest based activities. Eligible activities may include:

  • group (4 or more attendees) health and wellness; and
  • personal interest courses / conferences / workshops.
  • As personal interest taken mainly for the applicant's benefit, and not related to the applicant's employment at MRU, these reimbursements are a taxable benefit.
    * Professional development activities will not be reimbursed through this funding.


    Professional and Personal EDT Policies

    Eligibility

  • All applicants must be dues paying MRSA members (regular, continuing term, conditionally funded term, limited term and replacement term) and not on an unpaid leave.
  • Probationary employees new to the University are not eligible for these funds.
  • Courses taken by the new MRSA member must begin after the probationary period has been completed
  • Applicants must be actively employed at Mount Royal University at course completion.
  • Applications must be made via the database following the guidelines and deadlines specified therein.

  • Reimbursement / Coverage

  • Reimbursement is contingent on the applicant completing application process prior to established deadlines and active employment status at MRU at time of completion.
  • For Professional graded courses, members must attain a GPA of at least 2.0 , and a Pass in the case of a Pass/Fail system to receive reimbursement.
  • Eligible reimbursement costs include all costs/fees associated with the course, including taxes (excluding textbooks and exam fees not included within the course fee) and conference / workshop registration fees, including taxes.
  • As a PILOT program, specific travel and accommodations costs for professional activities and up to set maximums are eligible for reimbursement. See GUIDELINES FOR FULL ELIGIBILITY REQUIREMENTS AND APPLICATION REQUIREMENTS
  • Anything purchased outside of the course / conference registration fee is the applicant’s responsibility.
  • Membership fees/dues for professional designations and clubs, exam fees, personal training or individual lessons (courses must be a minimum of 4 people), and transportation / lodging fees will not be reimbursed.
  • Recreation courses will be limited only to those taken at Mount Royal University; no outside recreation course submissions will be accepted.
  • Modular and multi-day courses may be eligible for an adaptive application process. See 'Multiple Course Specifications' below for detailed eligibility / application info.
  • * EDT funding will be granted to those whose positions are abolished when an application is in process, subject to the following:
          - confirmation to proceed by the former staff member
          - completion criteria met within the set deadlines

  • Extensions

  • An extension on the course end date may be granted if the applicant requests this by email before the course end date. An extension may only be granted once per application.

  • Cancellations

  • Completed applications are due by the submission deadline. If they are not fully completed, they will be cancelled. In extenuating circumstances where the application is missing a portion(s), this will be reviewed on a case by case basis.
  • Applications will also be cancelled:
        - if they do not fall within the appropriate semester / start date timelines;
        - if the completion process has not been finished by the deadline;
        - if they are a duplication;
        - if the applicant has left MRU before the course/activity completion date;
        - for ineligible applicants (not passed probationary period, on an unpaid leave);
        - if the course does not meet the criteria for Professional or Personal development (ie. wrong application type was used or ineligible activity);
        - at the request of the applicant as long as an email is received for documentation purposes; or
        - if the grades are not achieved (2.0 GPA or a Pass in a Pass/Fail system).

  • Multiple Course Specifications

  • Modular courses
    These are a set of more than one course, done one at a time, over a semester or year, with a one-time payment and one overall course title.
    - If the modular courses are being taught over more than one semester, the cost and the courses can be divided into more than one semester following the EDT deadlines.
        - The applicant must request this separation of courses.
        - If not requested, funding will be approved for one semester only.

  • Numerous one-day courses
    These are multiple one-day courses in order to receive a diploma or certificate (ie. MRU's 'Adult Educator Seminar' series).
    - If the certificate is achieved within one semester, they can be applied for under a single application.
        - A certificate/diploma is required to show that all the courses have been completed. If this is not included by the proof of completion deadline, the application will be cancelled.
    - If the certificate will not be achieved within a single semester they must be applied for separately.
        - Regular proof of completion documentation can be supplied.
  • Bursaries for Dependants/Spouses (Collective Agreement Article 29)

    An annual grant of $25,000 0 (or $35,000, dependant on ratification of 2019 MRSA Collective Agreement) shall be granted by the MRU Board of Governors for the purpose of providing bursaries for dependants and spouses of all MRSA members (excluding Probationary Employees). The Association shall provide the Department of Human Resources a list of bursary recipients within sixty (60) working days of the end of the Fall and Winter semesters. Any unused portion of the grant shall be retained by the University.


    Dependants and Spouses EDT Bursary Policies

    Eligibility

  • The Employee parent/guardian/spouse must be dues paying MRSA members (regular, continuing term, conditionally funded term, limited term and replacement term) and not on an unpaid leave, and must have passed the probationary period
  • The children or spouse must be registered as Full-time Students in credit courses at Mount Royal University during the Fall or Winter semesters (minimum 3 courses/9 credits)
  • The applicant must attain a grade point average of at least 2.0 for the semester;
  • 'Dependant' and 'Spouse' are as defined in the MRSA Collective Agreement
  • No student shall receive more funding than the cost of their total tuition


  • Revised June 2019, Waiting for MRSA Executive Board approval


    Guidelines

          ELIGIBILITY & BASIC INFO

    1. You must be a current MRSA dues paying member (regular, continuing term, conditionally funded term, limited term, or replacement term) not on a leave top be eligible for funding. New employees must have passed the 6 month probationary period before they can apply for EDT funding for activities starting after their probation.
    2. There is a maximum of 15 Personal applications and 7 Professional applications per budget year. Budget year is July 1 to June 30.
    3. You must apply with the correct application type. Applications submitted using the incorrect form will be cancelled. If you are unsure of what counts as professional or personal, see the EDT Policies tab or contact EDTmrsa@mtroyal.ca.
    4. You must apply for funding during the application period within the semester that the course starts. Late applications cannot be submitted.
      Semester Course Start Date EDT Application Submission Period Completion Form Due Date
      FallSeptember 1 - December 31August 15 - November 15April 30
      WinterJanuary 1 - April 30December 15 - March 15June 30
      SpringMay 1 - June 30April 15 - May 31August 31
      SummerJuly 1 - August 31June 15 - July 31December 31
      Completion form deadline example: Course ends in March 17 (during winter semester), the proof of completion step would be due by the end of spring semester.

    5. APPLICATION INFO

    6. Fill out one application per course/conference/activity.
               * Enter your info and details of the course or activity, including course name, location, start and end dates, and cost in Canadian dollars (CAD)
    7. Upload one PDF with all required documentation to confirm your application details as submitted. The PDF must be named in lastname_firstname_coursename_semesteryear format and must include:
               * Proof of cost in Canadian dollars (including proof of conversion to CAD if applicable, eg. from credit card statement or proof of exchange rate on date of purchase). See FAQs tab for more information about what constitutes proof of cost
               * Proof of start and end dates for the course/activity.
                      - Group Personal Training: provide contract dates for the sessions and proof of minimum 4 people. Use first session and last session dates for the start and end date when applying
               * Receipts must be provided for travel and accommodation costs. Screen shot estimates may be used only as placeholders for events taking place after the application period has closed.
                    * See TRAVEL AND ACCOMMODATIONS section for full details
      * Please include your calculation process if the costs are not straightforward *
    8. The EDT committee will contact you if clarification concerning the application is needed or if your application is incomplete. Incomplete applications will be cancelled if not corrected within the application period. The funding type is not editable; applications submitted using the incorrect funding will be cancelled.
    9. You will receive a Reference Number via email for each application submitted; this Reference Number is required to do the Proof of Attendance step.

    10. TRAVEL AND ACCOMMODATIONS

    11. Travel and accommodations are eligible only for professional activities and must be applied for as one application with the activity. If the activity is without charge (eg. conference fee is waived for presenters, covered by department, etc.), you must still include the details but note that the cost has been covered elsewhere.
    12. Applicant travel and accommodations choices must follow MRU policies for travel and accommodations.
    13. Travel and accommodation expenses will be capped: maximum $1500 CAD return claimable for travel costs, $200 CAD per eligible night of activity for accommodations
    14. Applications that are complete except for receipts for travel / accommodations will be tentatively approved when the committee reviews, along with a deadline to provide full documentation. The applicant must email the EDT committee to notify them when the full documentation has been uploaded to the application (using the LOOKUP (EDIT APPLICATION) tab) .

              TRAVEL:
               * Eligible expenses include flights, trains, buses, or mileage.
                      - Taxis/local transportation to/from airports/bus/train terminals and to/from event destination are not eligible for reimbursement.
                      - Parking costs are not eligible for reimbursement.
               * Detailed receipts must be supplied for flight/transportation
                      - Screenshot estimates will only be eligible as placeholders for events taking place after the application period has closed (eg. conference taking place August 15-17 but summer application period closes July 31).
                      Receipts need to be combined with other required documentation and added to the application before it will be processed.
               * Mileage will be calculated following MRU rates and proof of distance (from MRU) must be supplied (eg. Google map with distance calculation).
               * Claim exact transportation cost in CAD or up to $1500 CAD return.

              ACCOMMODATIONS:
               * Detailed receipts must be supplied for accommodation expenses.
                      - Screenshot estimates will only be eligible as placeholders for events taking place after the application period has closed (eg. conference taking place August 15-17 but summer application period closes July 31).
                      Receipts need to be combined with other required documentation and added to the application before it will be processed.
               * For international accommodations proof of cost conversion must be supplied (eg. from credit card statement).
               * Eligible duration includes the night before and after event (eg. 2 day conference eligible for up to 4 nights to be claimed if used)
               * Claim exact cost in CAD or up to $200 CAD per eligible night.

      COMPLETION STEP INFO

    15. Upon completion of the course/activity go to the Attendance tab and input the Reference Number given upon submission of the application.
      Professional Development Personal Development

      Credit/ Non Credit Courses:
      Click the button that states, "I have completed the course as applied for". Click the green "Select File" button to upload one PDF with the proof of attendance, ie. final grade, statement of attendance, certificate of completion, proof of completion form (PDF must be named lastname_firstname format). Lastly, click the blue "submit" button

      Conferences:
      Click the button that states, "I have completed the course as applied for". Click the green "Select File" button to upload one PDF with the proof of attendance, ie signed Proof of Completion form, scan of conference badge (PDF must be named lastname_firstname format). Lastly, click the blue "submit" button.

      Click the button that states, "I have completed the course as applied for' then click the blue "submit" button. No documentation is required for Personal applications.

      * You will receive an automatic email when the Proof of Attendance step is done - if you do not receive a notification email try this step again, contact EDT by email edtmrsa@mtroyal.ca, or contact the MRSA Office.

    16. Proof of Attendance must be submitted by one semester following the completion date of the course or funds will be re-allocated and the application will be cancelled (eg. if the end date is February 10 the Proof of Attendance step must be done before the end of Spring semester, June 30).

    17. REIMBURSEMENT INFO

    18. Funding is based on the number of applicants applying in that semester and the amount requested by each applicant. The maximum dollar payout will be $1000.00 per application for the Personal courses and $3000.00 per application for the Professional courses.
    19. Professional reimbursements, being related to the applicant's current or future career, are NON-TAXABLE. Personal reimbursements are TAXABLE
    20. Reimbursement will be made via payroll and cannot occur until both the application period has closed and the activity end date has passed. See the FAQs tab for more reimbursement details and timelines.

    21. GENERAL

    22. Contact the MRSA Office or email edtmrsa@mtroyal.ca if the course was cancelled or not-attended as soon as possible so that funding can be re-allocated.
    23. Applicant Appeal Procedure: If you are not satisfied with an EDT Committee decision, notify the EDT Committee in writing of your appeal, and copy it to the MRSA President. The appeal will then be discussed at the EDT Committee meeting. If a decision cannot be made, then the decision will be reviewed by the MRSA President, who will make the final decision. Refer to the current Collective Agreement for details.
    24. ** SEE FAQs tab for answers to commonly asked questions regarding eligible courses, applicable deadlines, and reimbursement time frames **

    Education, Develop and Train (EDT) Frequently Asked Questions (FAQs)

    Click on the questions below to see their corresponding answers.
                * If you have questions that are not addressed here or wish to give feedback on the EDT process, please contact the committee at edtmrsa@mtroyal.ca or contact the MRSA Office

    What is new for EDT as of 2019?

    There are 2 new features for the 2019 budget year:

  • The maximum dollar payout has been increased to $3000.00
  • Travel and accommodation expenses are eligible for reimbursement under a pilot project - restrictions and caps apply - see GUIDELINES for full details.
  • When do I apply?

    You must apply for funding during the application period within the semester that the course starts. Please plan ahead!

    Semester Course Start Date EDT Application Submission Period Completion Form Due Date
    FallSeptember 1 - December 31August 15 - November 15April 30
    WinterJanuary 1 - April 30December 15 - March 15June 30
    SpringMay 1 - June 30April 15 - May 31August 31
    SummerJuly 1 - August 31June 15 - July 31December 31

    How do I apply?

    For Professional and Personal applications: use the online database: mrustaff.ca/applyedt. For Bursaries: fill out this form (also available on the MRSA website under 'Member Resources') and submit to the MRSA office and submit to the MRSA office prior to the deadline:

    How many applications can I submit per budget year (July 1-June 30)?

    7 Professional development applications and 15 Personal development applications.

    What is considered Professional Development?

    Courses and activities that are relevant to the applications career at Mount Royal University are Professional, as are credit courses from accredited post secondary institutions taken to maintain or upgrade employment-related skills. Standard First Aid and all languages courses are also included as Professional. These courses and activities benefit both the applicants current or future responsibilities as well as MRU, thus reimbursements are a non-taxable benefit.

    Why do I have to explain the reason for taking the course when applying for Professional development?

    This is the proof required for applying for Professional Development versus Personal Development.

    What is considered Personal Development?

    Courses and activities that are personal interest or technical skills not related to the applicants career and are taken mainly for the applicants benefit. These may include credit and non-credit courses, workshops, and conferences that are not relevant to the applicants career. MRU group (4 or more) recreation courses are covered by Personal development EDT funds. These courses are for the applicants personal benefit, thus funds reimbursed are a taxable benefit.

    What is proof of cost?

    EDT requires documentation that clearly indicates the cost of the activity. A receipt with just a total does not indicate proof, however pairing the receipt with other proof would work (ie. screenshot of course cost webpage from the institution/organization or an email from the institution) EXAMPLE.

    What if the course was paid with USD or other foreign funds?

    EDT requires proof of the cost in the foreign funds as well as the proof of conversion to CAD. A credit card statement usually has this conversion, or take a screen shot of the exchange rate from a site such as the Bank of Canada Exchange Rate site.

    What will I be reimbursed for?

    EDT covers the cost of taking the course (tuition and mandatory student fees), the conference/workshop registration fees, and MRU Recreation group classes (must be at least 4 or more in the group). Any GST charged is also covered.

    What is not covered by EDT?

    Any fees outside of the tuition and conference registration/workshop fees are not covered. Recreation courses not taken at MRU are not covered. Textbooks, examinations, membership dues for professional designations/clubs, individual lessons (must be a minimum of 4 participants), transportation, parking, and lodging fees, and optional meals/activities are also not eligible for EDT funding.

    Is MRU Recreation's new FLEX PASS eligible for EDT funding?

    YES! The receipt from Recreation that includes the cost and valid semester is the easiest documentation to provide. The start date is the first date of the valid semester OR the date of purchase if the semester is underway. The end date is the very last day of the semester.

    Can I apply for EDT funding for MRU Recreation Drop In passes?

    YES! The start date is the date the passes are purchased; the end date is the last day of the semester (ie. if purchased Sept 5 the end date would be the last day of the Fall semester).

    Can I apply for EDT funding for personal training?

    Yes, as long as it is through MRU Recreation and it is group, with a minimum of 4 people. Provide the contract dates and proof that there are at least 4 people in the group along with the proof of cost. Use the first session date as the start date and the last session date for the end date.

    How do I edit my application?

    Go to the mrustaff.ca/applyedt site and use the Look Up (Edit) tab. Enter the Reference Number and click the blue button to load your application. The cost and reason the course is professional development fields can be edited, and a new PDF can be uploaded (note: each PDF upload replaces the previous). Click the "submit" button when finished. You will be emailed a confirmation of the edit.
    NOTE: each new PDF upload replaces the previous documentation.

    How do I manage my application?

    During the application process, emails will be sent as confirmations. The Reference Number will be referenced in each email, and it will be required for the reimbursement process. You can create an email folder entitled "EDT" for all the information to be stored. Another idea is to create an event or task in your calendar on the course / activity end date as a reminder to complete the attendance step of the application.

    Why do I get so many emails?

    The application database automatically sends out emailed confirmations when steps are done. At minimum there will be 5 emails throughout the process: application submitted, application approval, proof of completion submitted, proof of completion step approval, and 'payout is in process' notification. You will also get emails if you are missing information from your application or if the Committee requires more information.

    When does the Attendance step need to be done?

    The Proof of Attendance must be submitted by one semester following the completion date of the course or funds will be re-allocated and the application will be cancelled (eg. if the end date is February 10 the Proof of Attendance step must be done before the end of Spring semester, June 30).

    How do I do the Proof of Attendance step?

    Go to the mrustaff.ca/applyedt site and use the Attendance tab. Enter the Reference Number, and click the checkbox that states: 'I have completed the course as applied for'. Professional applications require documentation (PDF format, must be named lastname_firstname format) uploaded as proof of completion, but Personal applications do not. Lastly, click the blue "submit" button.

    What counts as Proof of Attendance?

    The proof of attendance depends on the type of Professional development. Some examples of proof include: final grade statements, "attended" statements, a copy of the certificate received, letters from the instructor, signed Proof of Completion form (it can be signed by the facilitator or by the applicants supervisor). For conferences EDT can also accept a scan of the conference badge.

    I have used all my Professional apps, can I use the Personal funding now?

    No. Each pool of funding is for separate purposes and has different taxation implications. You cannot use both for the same purpose.

    How much will I be reimbursed?

    Funding is based on the number of applicants applying in that semester, the amount requested by each applicant, and the amount allocated to the funding period. The maximum reimbursement is $1000 for Personal applications and $1000 for Professional applications.

    Will I be taxed on reimbursed funds??

    Professional reimbursements are non-taxable. Personal reimbursements are taxable. Any reimbursement may impact your personal tax return process.

    How do I get reimbursed?

    Once the Proof of Attendance step is done, EDT committee members must do a final approval, and the MRSA Admin regularly runs a report of completed applications. This report is sent to Payroll, and at this time you will be emailed to notify you of the reimbursement amount. Payroll will add the amount(s) to your pay, under separate line of "Tuition Reimbursement Non-Taxable" (for Professional applications) or "Tuition Reimbursement Taxable" (for Personal applications). The time frame for this depends on where Payroll is in the pay cycle when they receive the reimbursement report. (No payouts can happen until the semester application period has closed).

    When do I get reimbursed?

    The earliest that payouts can happen is after the semester application period has closed. Timing also depends on when the Committee members are able to process the application as there are several overlapping stages of applications and funding periods. When you receive the email with the reimbursement amount you will know that Payroll is working to add the amount to one of the following pays. The time frame for this depends on where Payroll is in the pay cycle when they receive the reimbursement report from EDT.

    Can I be reimbursed to a FOAP?

    Reimbursement goes through Payroll and is added to your pay; it cannot be reimbursed via any other method including transfer to FOAP.

    What if my Department pays for the course?

    You can still apply for EDT funding, just indicate that the course / activity is department paid in the appropriate section. The application is subject to the same EDT policies and procedures, and follows the same payout process. There is no assurance that you will receive EDT payment in full. The reimbursement awarded for work related activities paid for by MRU will be paid to the Employee, who will then reimburse their Department. If the application is not approved or partially reimbursed it will remain the responsibility of the Employee's Department to fund the full cost of the work related activity.

    How do I pay back my Department if the activity was Department paid?

    You will need to write a cheque for the reimbursed amount (or agreed upon amount) with Mount Royal University as the payee. The Department contact will need to complete a Cash Remittance form specifying which FOAP is being reimbursed; they will then submit the form and cheque to Finance (to access the Cash Remittance template: open Excel, click File, Open, navigate to P:\FORMS\MR Templates folder, and open the Cash Office Remittance Form template)

    What if my Manager/Supervisor requests that I take a course?

    If it is a specific request from your Manager/Supervisor, the Department should be willing to pay for that course. Given that funding can be difficult at this level, you may apply for funding through the EDT program.

    Will my Manager/Supervisor have access to my application(s)?

    Only if you have indicated that the course is paid for by your Department and the application includes their contact information. They will be emailed upon application submission as well as the payout notice.

    I switched courses, can I transfer an application?

    Applications are non-transferrable. If you transfer to another course you must cancel the original application and place an application for the new course, even if it is the same cost.

    I just found out about a course, can I apply for funding after the deadline?

    Late applications cannot be accepted.

    What if I withdraw from a course or it is cancelled?

    Inform the EDT Committee by email (edtmrsa@mtroyal.ca) as soon as possible so that the money can be reallocated.

    Will I receive funding if I take a recreation course outside of MRU?

    No, the funding budget for these courses is limited. MRU Recreation offers a great variety and at a member's price. It makes financial and economic business sense to keep MRU dollars within MRU

    What if I take a credit course from a post secondary institution but it is not relevant to my current position at MRU?

    If the course taken as life-long learning or is relevant to your career, and regardless of whether it is taken towards a credential, the course is considered Professional development. If it is fully for personal interest, it is considered Personal development course, but applicants cannot apply some courses as Professional and others as Personal.

    I forgot to do the proof of completion by the deadline, can I still get funding?

    No. Once an application is cancelled the funding is reallocated. If there are extenuating circumstances email the committee at edtmrsa@mtroyal.ca or contact the MRSA Office.

    I was not able to make the necessary edits to my application before the deadline; can I still get funding?

    No. Once an application is cancelled the funding is reallocated.

    Are Probationary Employees eligible for EDT funding?

    Probationary Employees new to the University are not eligible for EDT funding; they must have successfully passed the 6 month probationary period before they can apply. The courses must also start after the probation is completed(if the course began before the end of the probationary period, it is not eligible for funding).

    Are members that are on Leaves of Absence (Maternity, LTD, Unpaid Leaves of Absence) allowed to access EDT funding?

    No, EDT policy states that applicants must be MRSA dues paying members at the time of application for EDT funding. Our Constitution states that the University collects dues from the members' pay; if a member is not getting paid, they should not be paying dues. Members cannot opt to pay dues during these leaves.

    What if I leave MRU?

    It is the assumption that the applicant will continue their employment at Mount Royal University once the course is completed. Reimbursement is contingent upon the course completion, passing grades received, and active employment status at Mount Royal University. If you are no longer an Employee of MRU at the time of course completion you will not be eligible to receive a reimbursement. If your course end date is prior to your end date, you are still eligible for funding.

    How can I appeal a decision?

    If you are not satisfied with an EDT Committee decision, email the committee at edtmrsa@mtroyal.ca appealing the decision, and copy it to the MRSA President. The appeal will then be discussed at the EDT Committee meeting. If a decision cannot be made, then the decision will be reviewed by the MRSA President, who will make the final decision.